Summary of June Board Meeting
29 June 2022 @ 2.55 pm
Present: C. Flynn (Chair), R. Gercken, R. Sinclair, M. Lowe, F. Cross, M. Wallace, A. Hall, M. Judd (AGM)
Leave of Absence: J. Whittle, G. Chapman (GM),
Minutes of Board Meeting held Thursday 26 May 2022 (22.5) be accepted as presented.
Business arising from 28 April 2022 Minutes:
- BOD22.5.12 rescinded as second hand mini bus no longer required.
- 16 Action List items completed.
- 19 Action List items identified or in progress.
Record Of Out of Session Determinations:
- Forward Thinking Design quotation for a design of full new aesthetic upgrades to the reception, lounge and restaurant restrooms – noted and accepted.
Correspondence – Inward:
- Minutes of Eurobodalla Shire Club Grants Committee Meeting held 15 June 2022
- Letter from previous Disciplined member applying to re-join as a social member
- Letter from Clubs NSW regarding alleged Code Breach Allegation under ClubsNSW Code of Practice
Correspondence – Outward:
- Letter to Member regarding Disciplinary Hearing on 2 June 2022
- Letter to Member regarding Disciplinary Hearing on 2 June 2022
- Letter to Member regarding Disciplinary Hearing on 2 June 2022
- Letter to Member regarding incident on 13 June 2022
- Letter to Member regarding Disciplinary Hearing
- Letter to Member regarding Disciplinary Hearing
Committee Reports
- Minutes of Lady Golfers Committee Meeting held 10 May 2022
- Minutes of Veterans Committee Meeting held 8 June 2022
- Minutes of Grounds Greens & Cats Committee Meeting held 8 June 20228
- Minutes of Junior Golf Committee Meeting held 15 June 2022
- Minutes of Disciplinary Committee Hearing held 20 June 2022
- Minutes of Disciplinary Committee Hearing held 20 June 2022
Business Arising from Committee Reports:
- Pathway to bathroom amenities from 15th tee (GGCC) – On hold until after Canberra/Melbourne golf course study tour.
- Gardening Group (GGCC) The Board endorsed funding of a further $750.00 for the purchase of plants.
- JNJG Talent Development – S Eppelstun (JGC) The Board endorsed Junior Development funding of $440.
General Managers Report
- New Members: S1yr – 30, S3yr – 20, S5yr – 9, G7 Day – 3, Inter Golf – 1 – approved.
- Finance and Statutory Reports presented by AGM & Club Grants category 1 applications totalling $38,821.47
- Functions: scheduled & booked for July 2022 as presented.
- Strategic Plan – Lewis Greenup will be visiting in July to demonstrate Monday.com for Board
- Stage 3a – Café Bar & Reception Well underway. Handover expected 15 August 2022.
- HR Matters: Total Employees 82, Permanent 26, Part time 23, Casual 33.
- Recruitment remains slow with 5 terminations for various reasons during the month of May.
- Culture & Leadership – the leadership team have developed the following club values “Growth, Respect, Integrity, Teamwork and Trust” (GRITT) which will align with the expected behaviours throughout our organisation.
- Course – Irrigation installation progressing well.
Club Grants Category 2 Applications
- Skyes the limit – Boxing
- Batemans Bay Patchwork and Quilters
YTD Gross Income, Expenditure & Net Result
New Members – May 2022
- 7 Day – 3 New Members
- Intermediate – 1 New Member
- Sub Total Golf – 4 New Members
- Social 1Yr – 30 New Members
- Social 3Yr – 20 New Members
- Social 5Yr – 9 New Members
- Sub Total Social – 59 New Members
- Total New Members – 63
Golf Shop – Rounds Report
- May 2021 5123 rounds (165 players per day)
- May 2022 5022 rounds (162 players per day)
- Financial YTD 2021 (July – May) 48,500 rounds (145 players per day)
- Financial YTD 2022 (July – May) 60,054 rounds – 23.8% increase (179 players per day)
General Business
- Club Patron – At this stage no Board recommendation for a Club Patron to be presented at the 2022 AGM.
- Garden bed – 20th & Clubhouse Front Garden Beds. Patch of Green Landscaping to undertake work on the above garden beds once Board has agreed on concept after Study Tour.
- Canberra/Melbourne Study Tour – Royal Canberra, Hellenic, Canberra Raiders, Sandy Golf Links, Royal Melbourne, Metropolitan, Kingston Heath, Peninsula Kingswood, Curlewis & Lonsdale Links to be visited. Areas of interest: Course Vegetation, Flow of traffic & infrastructure, Course designs, Cart paths, Driving Ranges, Mini Golf, Food & Beverage (External) and general golfing amenities.
Quotes aligned to Stage 3a Renovations and Business Management System (BMS) approved
- Restaurant Bar – in keeping with main bar
- Eurobodalla Refrigeration & Air-Conditioning – Café & Bar Items
- Eurobodalla Refrigeration & Air-Conditioning – Business Management System & Stage 3a Air-Conditioning
- CAV – CCTV cameras and DVR Stage 3a
- 2022/23 P&L CAPEX & Cashflow Budget – Noted as being in progress.
- Marketing & Communications Manager – Tendered 3 weeks-notice.
- Clubhouse Water Leak – significant water leak had been detected beneath the Stage 3a renovation area. Immediate rectification required.
- Lewis Greenup – Lewis Greenup of LG Advisory re progress of Strategic Plan will be onsite 11 July 2022
- Infrastructure Grants – Sport & Recreation Grant opens 27/6, may be of interest to Club Catalina Stage 3a/3b renovations.
- Members Cart shed – major cleanup planning underway, Director Sinclair will be organizing date and time & members to assist.
Meeting closed at 5:15pm
Date of next meeting to be held Thursday 28 July 2022 at 3pm.